Vintage Racer Group

Refund Policy  |  Policy Regarding Internet Publication of Race Results

VRG Refund Policy Guidelines

Rev 1.3  2/16/2010

These are the general guidelines for refunds of entry fees at VRG race events.  Each VRG event is different, and as such these are only general guidelines.  Specific rules listed on the event entry form, or event FAQ’s, will take precedence.  Entrants must read and understand any refund policy as listed on the entry form or other event-specific documents.  Entrants should understand that club expenses such as track rental fees, insurance premiums, emergency vehicle & personnel fees, social function costs, and other expenses are generally NOT refundable to the club.  Therefore to assure the financial stability of the club, certain refund policies are necessary.  The Event Chair has the responsibility and authority to interpret and apply these guidelines to his/her specific event, taking into account the policies and actions of the respective track management, and any partner clubs that may be involved.  At events where VRG is not the primary race promoter, other entities may control the refund policy. 

For events that are financially controlled by VRG: 

  1. A full refund will be issued to any entrant who cancels more than 10 days prior to the start of the event.
  2. An entrant who cancels within 10 days of an event, but prior to the start of the event, will receive a partial credit towards a future VRG event.  The value shall be one-half (50%) of the base entry fee of the event to which the credit is applied.  Such credit will expire one year after the original cancelled event.
  3. Any entrant who does not cancel by notifying the Event Chair or Registrar prior to the start of the event, is considered a “no show”.  A no-show may not receive a refund or credit.
  4. Any entrant who “turns a wheel” (operates his/her car on the track surface) at any time during an event, may not receive a refund or credit.
  5. An entrant who receives a free Test Day, or discounted Test Day, as a result of his/her race entry, and then cancels the race entry, is no longer eligible for the free or discounted Test Day.  If the entrant has already taken part in the Test Day, a fee for the Test Day will be due.
  6. Partial loss of track time due to inclement weather, track clean-up of fluid spills or accidents, or any other reason is not refundable.
  7. Refund checks and credit memos will be issued in a timely manner after the completion of the race event.

VRG Policy Regarding Internet Publication of Race Results

Members have recently raised a question regarding the publication of VRG race results on the internet, specifically via mylaps.com   Previously, VRG has not had a consistent policy on this.

The Board has voted to post VRG results to Mylaps.com whenever practical. 

As always, the devil is in the details – hence the “whenever practical” statement.  VRG does not currently have our own Timing & Scoring staff, nor do we possess the software or hardware required for Timing & Scoring.  We procure the services of several different local T&S personnel at the various tracks that we visit.  In 2009 for instance, we are using the services of four different T&S providers.  It is not possible for us to have a single T&S provider who travels to all our events, and we do not have total control over the T&S services that are provided.

In most cases, these T&S providers use the AMB transponder system, but not always. There are various computer programs used by the different T&S providers.  So it may not always be possible, or convenient, to upload all our results to mylaps.com. Also, the Turkey Bowl event has well-established tradition of “no timing & scoring”, since it is a very low-key, end-of-season event.

Therefore, we will endeavor (but can’t promise 100%) to upload VRG results to mylaps.com for all our events other than Turkey Bowl.  The Board feels that the publication of results on the internet will not encourage any overly-aggressive driving, and we have a system in place to deal with driver issues.  Many members will find Mylaps to be a useful and convenient way to share results with friends and family, and alleviate the need to retain paper files for future reference.

Some of our past VRG events have been posted to Mylaps.  Starting with the 2009 New Jersey Historic Races, we will make an effort to post all future VRG results (except for Turkey Bowl) to mylaps.com.

As always thanks for the member input we have received on this topic.

Mark Palmer

VRG President